A Leading PMS Firm Automates BOD Operations with Robotan RPA
Robotan RPA transformed the client's Beginning of the Day (BOD) process from a manual, 6–7 hour operation into a fully unattended 35–40 minute workflow. Daily portfolio data inconsistencies dropped from 1–2% to under 0.1%, and 8,000+ PMS folios are now market-ready before opening bell.
About the Client
A leading Indian wealth management firm offering Portfolio Management Services across multiple AMC integrations and a growing investor base.
Portfolio Management Services (PMS)
India
8,000+ PMS folios managed across equity and fixed income instruments.
The Problem
Beginning of the Day (BOD) processing is a critical function in Portfolio Management Services, directly impacting trading readiness, valuation accuracy, and compliance. The entire workflow was heavily dependent on manual execution, creating operational bottlenecks and significant risk.
The manual BOD process was time-intensive, error-prone, and difficult to scale — exposing the firm to financial and compliance risks before the market even opened.
Challenges Before Robotan RPA
Time-Consuming Manual Workflows
The BOD process required sequential execution of saleable holdings generation, interest accrual, and corporate action processing — taking 6–7 hours daily and leaving little buffer before market open.
High Error Rates and Data Inconsistencies
Manual extraction, calculations, and validations caused 1–2% daily inconsistencies in portfolio data, leading to incorrect holdings and valuation errors.
Operational and Trading Risk
Incorrect saleable quantities, missed corporate actions, and inaccurate accruals resulted in trade failures, misaligned positions, and compliance risks.
Limited Scalability
With over 8,000 folios and multiple AMC integrations, manual processing time and manpower requirements grew proportionally, making expansion unsustainable.
Heavy Dependency on Skilled Personnel
The workflow relied on experienced analysts for execution and validation, creating knowledge dependency, inconsistent execution, and business continuity challenges.
Strategic Approach to Transform BOD Operations
The focus was not just automation — but intelligent, reliable, and scalable transformation. Robotan designed a structured strategy to eliminate inefficiencies and build a future-ready PMS operations framework.
End-to-End Process Automation
The entire BOD lifecycle was redesigned for complete automation — from data extraction to validation and final execution.
Rule-Based Financial Logic Engine
Complex calculations like saleable holdings, interest accruals, and corporate actions were standardized using rule-driven automation for consistency.
Unattended Scheduled Execution
Automation runs before market hours without human intervention, ensuring timely completion and removing dependency on staff availability.
Centralized Validation & Exception Handling
A validation layer detects discrepancies in real time, triggers alerts for exceptions, and ensures audit-ready outputs.
Scalable Automation Architecture
The solution was built to handle increasing portfolio volumes without additional manpower, enabling seamless growth.
The Robotan RPA Solution
Robotan implemented a fully unattended, intelligent automation system that executes the entire BOD process with speed, accuracy, and control.
Automated Saleable Holdings & Cash Processing
Robotan retrieves holdings, settlements, blocked quantities, and cash balances to calculate accurate saleable positions in real time — eliminating manual computation errors.
Intelligent Interest Accrual Engine
The system calculates daily accruals using instrument-specific parameters such as coupon rates and accrual periods, ensuring precise portfolio valuation.
Automated Corporate Action Processing
From dividends and bonuses to bond redemptions and rate resets, Robotan processes all corporate actions automatically — ensuring zero missed events and accurate portfolio updates.
Portfolio Validation & Exception Management
Post-processing multi-level checks include position validation, cash reconciliation, and corporate action verification. Any mismatch triggers real-time alerts.
Fully Automated BOD Completion & Trade Readiness
Once validations pass, the system marks BOD complete — ensuring 100% portfolio readiness before market open, every single day.
Key Results
| Parameter | Before (Manual) | After (Robotan RPA) | Impact |
|---|---|---|---|
| Processing Time | 6–7 hours daily | 35–40 minutes | ~90% faster |
| Manual Effort | 2–3 analysts required | 1 analyst (monitoring only) | ~70% reduction |
| Accuracy | 1–2% inconsistencies | <0.1% variance | >95% improvement |
| Trade Readiness | Often delayed | Always before market open | 100% readiness |
| Corporate Actions | Manual, error-prone | Fully automated | Zero missed events |
| Scalability | Requires more staff | Handles growth automatically | Fully scalable |
Final Outcome
With Robotan RPA, the client replaced a risky, manual BOD process with a fully automated, scalable system that improves speed, accuracy, compliance, and operational resilience.
Dramatic Time Savings
BOD processing now completes in under 40 minutes instead of most of the morning.
Data Accuracy
Portfolio inconsistencies fell from 1–2% to less than 0.1%, reducing corrections and rework.
Risk Reduction
Automated validation and real-time alerts prevent trading errors and compliance exposure.
Operational Scalability
The firm can grow portfolio volume without proportional increases in headcount or shifts.
Business Continuity
Unattended execution reduces dependency on key personnel and ensures reliable daily readiness.
Frequently Asked Questions
Saleable holdings generation, interest accrual calculations, corporate action processing, portfolio validation, cash reconciliation, and final BOD completion marking.
Processing time dropped from 6–7 hours daily to 35–40 minutes — roughly a 90% improvement.
Daily portfolio inconsistencies fell from 1–2% to under 0.1%, a greater than 95% improvement.
No. The solution handles growing portfolio volume automatically, reducing manual effort from 2–3 analysts to one monitoring role.
Yes. Robotan builds managed automation around each client's AMC integrations, instruments, and workflows rather than using a one-size-fits-all template.